Get Communication -> Office Guide for BMW 7 Series 4 Door Fifth Generation (2008-2014)

Office*

At a glance

1. "Office"

2. "Current office", "Calendar", "Tasks",

"Notes" or "Reminders"

General information

Contacts, appointments, tasks, notes, text mes‐

sages, and e-mails from the mobile phone can

be displayed on the Control Display if the mobile

phone provides compatible support of these

functions and the necessary Bluetooth stand‐

ards.

3. Open "Options".

4. "Update data"

Cell phone data are transmitted again to the

vehicle.

Information about which mobile phones support

the Office functions can be found at

A limited number

of compatible mobile phones is available for Of‐

fice.

Office information

The number of unread messages and active

tasks as well as the upcoming appointments are

displayed.

Contents are only displayed in full length when

the vehicle is stationary.

1. "Office"

2. "Current office"

The mobile phone has read-access only.

Do not use Office while driving

3. Select the desired entry to display details.

To avoid becoming distracted and posing

an unnecessary hazard to your vehicle's occu‐

pants and to other road users, never attempt to

use the controls or enter information unless traf‐

fic and road conditions allow this.◀

Requirements

▷

A suitable mobile phone is paired with the

vehicle and connected. In some mobile

phones, data access must be confirmed on

the mobile phone.

Contacts

The time, time zone, and date, refer to

page 80, are correctly set on the Control

Display and on the mobile phone to correctly

display appointments, for example.

At a glance

Contacts can be created and edited. The con‐

tacts from the mobile phone* are displayed as

well if this function is supported by the mobile

phone. Addresses can be adopted as destina‐

tions for navigation and the phone numbers can

be dialed.

Office is activated, refer to page 213.

Updating

Data are updated every time the mobile phone

is connected to the vehicle. Appointment en‐

tries, tasks, notesandreminderscanbeupdated

separately.

Displaying contacts

General information

1. "Office"

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2. "Contacts"

When a contact is edited, the changes are not

stored on the mobile phone. A copy of the entry

is stored in the vehicle.

Selecting the contact as a navigation

destination*

1. Select the desired contact.

2. Select the address.

When contacts from the mobile phone are

used, the address may need to be matched

to the navigation data contained in the vehi‐

cle. In this case:

All contacts are listed in alphabetical order. De‐

pending on the number of contacts, an A-Z

search is offered, refer to page 24.

Correct the address.

A symbol indicates the storage location of the

contacts:

3. "Start guidance" or "Add as another

destination"

Symbol

Storage location

Checking the address as a destination*

No symbol In the vehicle; the address has not

been checked as a destination.

An address that is to be used for destination

guidance must match the navigation data con‐

tained in the vehicle. The address can be

checked for this purpose.

In the vehicle; the address has

been checked as a destination.

1. Select the desired contact and highlight the

address.

Mobile phone.

2. Open "Options".

Dialing phone numbers*

1. Select the desired contact.

2. Select the phone number.

The connection is established.

3. "Check as destination"

4. Correct and store the address if necessary.

If the address is corrected and stored, a copy of

it is stored in the vehicle. The address is not

changed on the mobile phone.

Editing a contact

1. Select the desired contact.

2. "Edit contact"

New contact

General information

A contact can have up to 8 phone numbers,

2 addresses, 3 e-mail addresses and one Inter‐

net address.

1. "Office"

2. "Contacts"

3. Open "Options".

3. Change the entries.

4. "Store contact in vehicle"

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4. "New contact"

3. "Store contact in vehicle"

Selecting the sorting order of the

names*

Names can be displayed in a different order.

1. "Office"

2. "Contacts"

3. Open "Options".

4. "Display: last, first name" or "Display: first,

last name"

5. The entry fields are still filled with the previ‐

ous entries: "Delete input fields"

Depending on how the contacts were stored on

themobilephone, thesortingorderofthenames

may differ from the selected sorting order.

6. Fill in the entry fields: select the symbol next

to the entry field.

7. Enter the text and assign the contact type.

Show contact pictures

8. If the vehicle is equipped with a navigation

system: Enter the address. Only addresses

contained in the navigation data in the vehi‐

cle can be entered. This ensures that desti‐

nation guidance is possible for all ad‐

dresses.

Pictures stored with the contacts are stored in

the vehicle when the mobile phone is connected

to the vehicle. The number of transmitted pic‐

tures depends on the mobile phone. The mobile

phone must support this function.

1. "Office"

If necessary, "Accept address".

9. "Store contact in vehicle"

2. "Contacts"

3. Open "Options".

4. "Show images"

Contact types

Various contact types can be assigned to phone

numbers and addresses.

Display of all contact pictures is activated or de‐

activated.

Symbol

Meaning

Exporting/importing contacts

Home phone number.

Business phone number.

Mobile phone number.

Other phone number.

Home address.

Contacts can be exported and imported via the

Personal Profile, refer to page 33. The contacts

stored in the vehicle are exported, but not those

from the mobile phone.

Deleting contacts

Only contacts that are stored in the vehicle are

deleted. The contacts on the mobile phone*

cannot be deleted.

Business address.

1. "Office"

Specifying the home address

2. "Contacts"

A home address can be stored. It appears at the

top of the contact list.

3. Highlight the contact.

4. Open "Options".

1. "Home"

2. Create a contact.

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5. "Delete contact"or "Delete all contacts".

6. If necessary. "Yes"

Filtering the message list

The message list can be filtered, when more

than one type of message exists.

1. "Filter:"

Messages

General information

Whether or not text messages and e-mails from

the mobile phone are displayed depends on

whether transmission from the mobile phone to

the vehicle is supported. Text messages and e-

mails may not be supported by the service pro‐

vider, or the function may need to be enabled

separately. After the mobile phone is first paired,

transmission may take several minutes. Mes‐

sages are only displayed in full length when the

vehicle is stationary. Messages from the addi‐

tional telephone are not transmitted.

2. Select the type of message.

▷

"All"

All messages are displayed.

"E-mail"

▷

Display of different messages:

Only e-mails from the mobile phone are

displayed.

▷

Text messages.

My Info* messages from the BMW Assist

Portal.

▷

"Service message"

Only messages from the BMW Assist

Concierge service, My Info and BMW

Info are displayed.

▷

Messages from the BMW Assist Concierge

service*.

▷

Messages from BMW Info*.

"Text message"

E-mails from the mobile phone.

Only text messages from the mobile

phone are displayed.

Displaying messages

1. "Office"

Deleting messages

2. "Messages"

Messages from the Concierge service, My Info,

and BMW Info can be deleted.

A symbol identifies the type of message.

Delete a message:

Symbol Message type

Text messages.

My Info

1. "Office"

2. "Messages"

3. Select the desired message.

4. Open "Options".

5. "Delete message"

Delete all messages:

Message from the Concierge serv‐

ice.

Message from BMW Info.

E-mail from mobile phone.

1. "Office"

2. "Messages"

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3. Open "Options".

2.

"Start guidance" or "Add as another

destination"

4. "Delete all messages" or "Delete service

messages"

Text messages

Calling the sender of a text message

1. Select the desired message.

2.

Select the symbol.

Saving the sender in the contacts

1. Highlight the desired message.

2. Open "Options".

3. Start destination guidance, if necessary.

Dialing the number in the message

Up to 4 phone numbers can be transmitted with

a message.

3. "Store as new contact" or "Add to existing

contact"

1. Select the desired message.

Reading the text message out loud*

Read the text messages out loud, refer to

page 230.

2.

"Call":

If the message contains a number, the con‐

nection is established.

My Info

"Select phone number":

Ifthemessagecontainsmorethanonenum‐

ber, select the desired number from the list.

The connection is established.

Starting destination guidance

1. Select the message.

2. "Start guidance" or "Add as another

destination"

Storing an address

1.

Select the desired message.

Dialing the number in the message

Up to 4 phone numbers can be transmitted with

a message.

2. Open "Options".

3. "Store contact in vehicle"

1. Select the desired message.

Displaying additional information

1. Select the desired message.

2. "Further information"

2.

"Call":

If the message contains a number, the con‐

nection is established.

"Select phone number":

BMW Info

Ifthemessagecontainsmorethanonenum‐

ber, select the desired number from the list.

The connection is established.

Starting destination guidance

1. Select the desired message.

2.

"Start guidance" or "Add as another

destination"

Message from the Concierge service

Starting destination guidance

1. Select the desired message.

Dialing the number in the message

Up to 4 phone numbers can be transmitted with

a message.

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Reading the e-mail out loud*

1. Select the desired message.

Read the e-mail out loud, refer to page 230.

2.

"Call":

If the message contains a number, the con‐

nection is established.

Calendar

"Select phone number":

Ifthemessagecontainsmorethanonenum‐

ber, select the desired number from the list.

The connection is established.

Display the calendar

Appointments during the last 20 and the next 50

days can be displayed.

1. "Office"

E-mail*

2. "Calendar"

Displaying e-mails

1. "Office"

The appointments on the current day are

displayed.

2. "Messages"

Selecting the calendar day

1. Select the date.

3. Select the desired e-mail.

Displaying e-mail contacts

If the sender and recipient of an e-mail are trans‐

mitted by the mobile phone, this information is

displayed in the e-mail.

"Sender/Recipient"

If the e-mail addresses are stored in the con‐

tacts, the contact is displayed. Select the con‐

tact to display details.

If the e-mail addresses are not stored in the con‐

tacts, only the e-mail address is displayed.

2. Select the desired day or date.

▷

"Next day"

"Date:"

Using contact data

Contact data from appointments, e-mails and

notes can be saved or selected*, refer to

page 230.

"Previous day"

"Today"

Display the appointment

1. Select the desired appointment.

Deactivating the full display

When an e-mail is opened in the vehicle, the e-

mail is fully transmitted to the vehicle. This may

result in charges.

2. Scroll through the appointment if neces‐

sary:

▷

Turn the controller.

Select the symbol.

1. "Office"

2. "Messages"

3. Open "Options".

4. "Fully download e-mails"

Using contact data

Contact data from appointments, e-mails and

notes can be saved or selected*, refer to

page 230.

Only a part of the email from the cell phone

is loaded into the vehicle.

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Reading the appointment out loud*

Read the appointment out loud, refer to

page 230.

Notes

Displaying notes

1. "Office"

2. "Notes"

Tasks

All notes are displayed.

Displaying the task list

Display tasks that are due within the next

90 days.

Displaying the note

1. Select the desired note.

1. "Office"

2. "Tasks"

Sorting the task list

1. Select the header in the task list.

2. Scroll in the note if necessary:

▷

Turn the controller.

Select the symbol.

Using contact data

Contact data from appointments, e-mails and

notes can be saved or selected*, refer to

page 230.

2. Select the sorting criterion:

▷

"Priority (!)"*

"Subject"

Reading the note out loud*

Read the note out loud, refer to page 230.

"Due date"

Displaying the task

1. Select the desired task.

2. Scroll in the task if necessary:

Reminders

▷

Turn the controller.

Select the symbol.

Displaying reminders

Reminders of pending appointments and tasks

are displayed. After an appointment or after a

task is due, the reminder is no longer displayed.

Using contact data

Contact data from appointments, e-mails and

notes can be saved or selected*, refer to

page 230.

1. "Office"

2. "Reminders"

3. Select the desired reminder.

Reading the task out loud*

Read the task out loud, refer to page 230.

The corresponding appointment or the task are

displayed.

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▷

Select the symbol.

Using contact data

Go back one paragraph.

At a glance

To end reading, tilt the controller to the left.

Contact data from calendar entries, appoint‐

ments, tasks, emails and notes can be stored or

selected*.

What to do if...

Information on suitable mobile phones, refer to

page 212.

Displaying contact or selecting phone

number

Appointments, tasks, notes, text messages, or

e-mails from the mobile phone are not dis‐

played.

1.

"Use contact data"

2. Display the contact or select the phone

number:

▷

The mobile phone is not capable of the

missing function or is not connected cor‐

rectly.

▷

Select the contact to display contact de‐

tails.

▷

Select the phone number to establish a

connection directly.

▷

The Office function is deactivated.

The mobile phone is connected as an addi‐

tional phone.

Storing contact data

▷

Appointments are older than 20 days or are

more than 50 days in the future.

1.

"Use contact data"

2. Highlight the phone number or e-mail ad‐

dress.

The tasks have been marked as completed

or have a due date that lies more than

90 days in the future.

3. Open "Options".

4. "Add to existing contact" or "Store as new

contact"

▷

Depending on the number of stored ap‐

pointments, task notes, and messages in

the mobile phone, not all are displayed in the

vehicle.

Reading out loud*

Text messages, e-mails, appointment entries,

tasks, and notes can be read out loud.

Not all appointments and tasks from the mobile

phone are displayed at the right time?

▷

The time zone, time or date is incorrectly set

on the Control Display and mobile phone.

1. Select the desired message, appointment,

task, or note.

The e-mail attachment is not displayed.

2.

Select the symbol.

▷

E-mails are transmitted without an attach‐

ment.

The following options are available during read‐

ing:

Entries are not displayed in full length.

▷

"Pause"

▷

Text were already transmitted from the mo‐

bile phone in a shortened form.

Interrupt reading. Select again to restart

reading.

▷

Synchronization between the mobile phone

and vehicle may take several minutes.

"Back to beginning"

The contact pictures are not being displayed?

Start reading message again from the be‐

ginning.

▷

A max. of 200 contact pictures can be stored

in the vehicle.

Select the symbol.

Skip a paragraph.

The E-mail is displayed with a delay?

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▷

Check the e-mail settings on the telephone

and adjust if necessary.

If all points in this list have been checked and the

required function is still not available, please

contact the hotline or service center.

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Communication -> Office for Your BMW 7 Series 4 Door Fifth Generation (2008-2014)

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